Admin Dashboard & Analytics

Command Center for Directory Operators

Running a directory platform means managing listings, monitoring leads, moderating content, and tracking revenue across multiple brands. AI Magic Directory gives you a single admin dashboard to control everything.

Platform-Wide Statistics

The dashboard opens with real-time metrics that matter:

• Total directories — How many brands you’re running
• Total listings — Active provider listings across all directories
• Leads (30-day) — Total leads generated in the last 30 days
• Per-directory breakdown — Listing count and lead count per directory

These aren’t vanity metrics. They tell you which directories are performing, which need attention, and where to invest in growth.

Directory Management

Create, edit, and control every directory from the admin panel:

• Create new directories — Name, domain, branding, SEO metadata, and category tags
• Edit existing directories — Update branding, messaging, or category tags without redeployment
• Activate/deactivate — Take directories offline instantly with a toggle (useful for seasonal or temporary verticals)
• View associated data — See all listings and leads tied to each directory

Listing Moderation

Quality control is critical. Fake, spammy, or incomplete listings destroy consumer trust and devalue the platform. The moderation panel provides:

• Review queue — Draft and hidden listings awaiting approval
• Approve/reject — One-click moderation with audit logging
• Bulk actions — Process multiple listings efficiently
• Per-directory filtering — Focus moderation on a specific directory
• Featured ranking control — Manually set featured ranking for premium listings

Every moderation action is logged to the audit table with the admin’s identity, timestamp, and the before/after state of the listing.

Lead Management

Monitor the lead pipeline across all directories:

• Lead overview — All leads with listing, directory, and status data
• Status filtering — Filter by New, Contacted, or Closed
• Date range filtering — Analyze lead volume over specific periods
• Source tracking — See which leads came from organic search, affiliates, or paid traffic (via UTM parameters)

Affiliate Management

If you’re running an affiliate program to drive listings, the admin dashboard lets you:

• View all affiliates — Name, email, code, status, commission rate
• Track referrals — Which affiliates are driving traffic and conversions
• Manage commissions — Set per-affiliate commission percentages (default: 20%)
• Monitor conversions — See when referral leads convert to paying customers

Complete Audit Trail

Every action on the platform is logged:

• Who — The user or system that made the change
• What — The action type (created, updated, approved, rejected, subscribed, cancelled)
• When — Timestamp with timezone
• Diff — JSONB snapshot of exactly what changed (before and after state)

This audit trail is essential for debugging, compliance, and understanding how your platform is used.

Role-Based Access

The admin system supports multiple access levels:

• Super Admin — Full platform access: all directories, all listings, all leads, all settings
• Admin — Moderation and directory management access
• Organization Owner — Access to their own listings, leads, and billing
• Organization Member — Scoped access within their organization

Row-Level Security policies enforce these boundaries at the database level — not just the application layer.

Why This Matters

A directory without admin tools is a directory you can’t scale. Manual SQL queries, SSH sessions, and spreadsheet tracking don’t work beyond 10 listings. AI Magic Directory’s admin dashboard lets you manage thousands of listings across dozens of directories — efficiently, confidently, and with a complete audit trail.